DownBeat rehearsal worksheet

Fill in the brackets, adjust the times, then share one current copy with your band.
This example includes setup and packing away inside a 2-hour room booking.
No account or software purchase is needed.

BEFORE REHEARSAL

Band: [band name]
Date: [day and date]
Room and address: [location]
Room booking: [start time] to [finish time]
Arrival: [time]
Playing starts: [time]
Pack away starts: [time]
Confirmation deadline: [day and time]
Replies go to: [band leader / existing message thread]

Tonight's goal: [what should sound different by the end?]
Problem section 1: [song, section and specific change]
Problem section 2: [song, section and specific change]
Short set to run: [song order / shared setlist link]
Confirmed keys and reference recordings: [links]
Home practice before we meet: [who prepares which parts]
Current arrangement notes: [shared link]

2-HOUR EXAMPLE — CHANGE TO FIT YOUR BOOKING

7:00pm–7:15pm | Setup and level check
7:15pm–7:40pm | Problem section 1
7:40pm–8:00pm | Problem section 2
8:00pm–8:10pm | Break
8:10pm–8:40pm | Uninterrupted 30-minute set, including transitions
8:40pm–8:45pm | Decisions and next actions
8:45pm–9:00pm | Pack away and clear the room

Keep listening levels sensible. Protect your hearing throughout.
Only record if everyone agrees; otherwise keep written arrangement notes.
If a section needs more work, assign home practice rather than overrunning.

AFTER REHEARSAL — KEEP THE DECISIONS

Settled arrangement changes: [song, section, final decision]
Still needs work: [part, person, preparation deadline]
Updated setlist and notes: [one current link]
Next rehearsal: [day, date, time and place]

MESSAGE TO SEND BEFORE REHEARSAL

Next rehearsal: [day and date], [start–finish], [room and address].
Arrive at [time]; playing starts at [time]. Pack away at [time].
Goal: [problem section 1] and [problem section 2], then [short set].
Prepare: [songs, keys and reference links]. Learn your parts before we meet.
Current set and notes: [shared link].
Please confirm by [day and time]. If you cannot make it, tell me what needs changing.

ABOUT THIS WORKSHEET

Read the guide: https://bandflow.nanocorp.app/blog/get-your-band-to-rehearse
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